Why you should be using Office 365 in your business

office 365

The Office 365 website proudly boasts “work anywhere, anytime, on any device. Office 365 is ready when you are”, and we’ve found they’re not wrong. Office 365 is a reliable and flexible cloud-based collaboration solution that will save your business money, maximise productivity and give you the professional face you’ve worked for.

Here are the top 6 benefits to using Office 365

1. You can take your office with you wherever you go

Microsoft Office 365 is truly your complete office in the cloud and works seamlessly with the programs you already know and use. You can create, edit, and share documents with others in real time from your PC or Mac or your iOS, Android, or Windows mobile device.

Access to regular new features in Exchange means your email is always up to date and accessible from your mobile device or any popular web browser. You can share contacts, meeting requests and virtual workspaces with your colleagues at the tap of the screen, from anywhere.

Office 365 also keeps you up and running no matter what happens. If your internal system crashes, or your office building is damaged by fire or flood you will still able to mobilise your workforce and access your company documents and systems.

2. Sharing is caring – Office 365 gives you instant access to company files

With Office 365, you can create a password-protected portal that your team can access from home, on the road or even in the gym. You can share files at the click of a button and even see when a colleague is working on a document. This ability to access files and folders from anywhere creates an ‘always on’ mobile workforce, which always has the necessary company resources at their fingertips.

Office 365 also comes with multi-party HD video, content sharing, shared calendars, and group chat, so you’ll always be in sync with your team.

3. It’s easy on your pocket and fits your business

Office 365 is a pay-as-you-go solution with no upfront software costs. There are tiered pricing plans for you to choose from so you’re only paying for what you need, plus you don’t pay for updates or new versions.
If that doesn’t sway you, you might be interested to know that an objective study carried out by Forrester Consulting on the Total Economic Impact™ for small to medium sized businesses using of Microsoft Office 365 revealed a sizeable return on investment.

The Office 365 Business Premium solution comes in at £9.40 per user per month and offers you the whole package – Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher and Lync, as well as a 50GB Outlook inbox with email, calendar and contacts. Plus, with 1 TB of storage per user so you’ll have plenty of space for all your files.

The Office 365 packages have no hidden monthly costs, so you always know what to expect.

4. It increases productivity and business continuity

Office 365 allows you to empower your mobile workforce with immediate access to emails on the go and your ‘filing cabinet in the cloud’. You’ll be able to work from anywhere, and the ability to access email and documents from your mobile device means you don’t need to hurry to the office or look for a WIFI hot spot when there’s something pressing to attend to.

Business continuity can have a direct effect on your bottom line and the Office 365 suite of applications can help you keep things running smoothly and efficiently. They stay up to date and are easy to manage, giving you more time to focus on your work.

5. Your security worries are over

Microsoft are the security experts, and their built-in security and compliance as well as their privacy, user and admin controls keep your information safe. Organisations already using Office 365 have reported a considerable reduction in data breaches.

In addition, antivirus signatures are kept up to date and Microsoft systems automatically scan your messages and documents for spam and malicious software (malware) 24 hours a day, 7 days a week.

6. Things are always looking up

Office 365 is designed to deliver reliability, availability, and performance with a guaranteed 99.9% uptime, financially backed guarantee. You’ll no longer have to hassle with out of date software and program compatibility – Office 365 keeps it all updated for you automatically.

Isn’t it time you revolutionised your business with Microsoft Office 365?

Cloud Migrations

Save your business money and maximise your productivity by migrating your business to the cloud with Microsoft Office 365.

Backup & Recovery

Our Endpoint Backup Solution allows your device to be restored from the cloud anywhere, leaving minimal disruption to your business.

Managed IT Support

Our remote help desk gives you and your staff unlimited access to our technicians for any IT issues you might have.

Cyber Security

Portal Technologies can provide you with the consultancy and technician time required to get you Cyber Essentials Certified.

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